Minutes 1/10/19

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Presiding Officer, Mayor Nicholas Molnar called the January 10 regular meeting to order at 7:34pm.

Present: Council members Shane Barker, Kevin Bilkie, Jessica Brandt and Jan Tulley; Law Director Mark Guidetti and Council Clerk Josephine Arceci.

Absent: Councilor Vini J. Ventura

PLEDGE OF ALLEGIANCE & INVOCATION City Chaplin Commander Tom O’Brien, Nordonia Hills American Legion #801

MINUTES MS. Tulley moved, Mr. Barker seconded and motion carried unanimously on a voice vote approving the minutes of regular meeting of December 13, 2018.

FINANCIAL REPORT Mr. Bilkie moved, Ms. Brandt seconded and motion carried unanimously on a voice vote acknowledging receipt of Financial Report dated December 31, 2018.

ELECTION OF COUNCIL OFFICERS

Council President

Ms. Brandt moved Mr. Barker seconded nominating Ms. Tulley to the position of council president.

There being no further nominations, nominations were closed.

Ms. Brandt’s motion and Mr. Barker’s second nominating Ms. Tulley to the position of council president carried unanimously on a voice vote. Ms. Tulley elected Council President for 2019.

Council Vice-President

Ms. Tulley moved Mr. Barker seconded nominating Mr. Ventura to the position of council vice president.

There being no further nominations, nominations were closed.

Ms. Tulley’s motion and Mr. Barker’s second nominating Mr. Ventura to the position of council vice president carried unanimously on a voice vote. Mr. Ventura elected Council Vice President for 2019.

Council Representative to the Parks & Recreation Commission

Mr. Bilkie moved, Ms. Tulley seconded nominating Ms. Brandt to the position of council representative to the Parks & Recreation Commission.

There being no further nominations, nominations were closed.

Mr. Bilkie’s motion and Ms. Tulley’s second nominating Ms. Brandt to the position council representative to the Parks & Recreation Commission carried unanimously on a voice vote. Ms. Brandt elected council representative to the Parks & Recreation Commission for year 2019

Chair of Finance Committee of the Whole [Courtesy election, not mandated requirement]

Ms. Brandt moved Ms. Tulley seconded nominating Mr. Bilkie to the position of chair of the Finance Committee.

There being no further nominations, nominations were closed.

Ms. Brandt’s motion and Ms. Tulley’s second nominating Mr. Bilkie to the position of chair of the

Finance Committee carried unanimously on a voice vote. Mr. Bilkie elected chair of Finance Committee of the Whole for 2019

PUBLIC COMMENTS

~ Judge Kim Hoover, Silver Lake resident and Stow Municipal Court judge attended this evening’s meeting in recognition of the 10th anniversary of the court moving from Cuyahoga Falls to Stow. Judge Hoover explained the court serves 16 communities in northern Summit County, a district of 200,000. The court is the 8th largest by population of the 176 municipal/county courts in Ohio. The cost to build Stow Municipal Court in 2009 was $11 Million dollars. Ten years later Judge Hoover proudly stated the construction debt is less than $ 5 million dollars. Unlike other courts Stow’s debt is paid by user fees, not taxpayer’s dollars. Since its opening the court has operated in the black. In the 30-years prior, the court was never financially sound, consequently always operated in the red. Only six courts in Ohio do not operate at a deficit and Stow is one of them. Stow is unique too Judge Hoover said in that it is the only court that also pays for its only building. Many courts throughout Ohio are trying to emulate Stow’s prototype. Stow has also been proactive regarding technology, innovation and programming. The city of Macedonia comprises 6% of the court’s population. In 2018 Macedonia filed 765 cases, a representation of 3.8% of the court’s case load. Macedonia’s police appear in court prepared, well-trained, attentive and professional. Judge Hoover added Macedonia’s Prosecutor Myra Severyn is rated in top echelon in her profession.

~John Cassmer, Macedonia resident and president of Longwood Manor Historical Society reported the first season of offering a gift shop at the Manor House was successful. A gift shop items is a book about Mayor Frew Long and the Manor House penned by Mr. Cassmer that sells for $15. The 2019 goals of the LMHS were submitted to the City has mandated annually. One of the goals is to increase occupancy on the first floor above 44 and another is widening the drive with more gravel. Regarding the latter Mr. Cassmer is hopeful the city can perform that goal. Mr. Cassmer is also hopeful the city can provide continual preventive maintenance of the Manor House. The LMHS feels that insofar as the Manor House is city property, preventative maintenance should be Macedonia’s responsibility. Mr. Cassmer mentioned visitors to the Manor House have complained about the overgrowth of brush blocking the visibility of the Manor House and lack of lighting in the area. Mr. Cassmer wondered if the city couldn’t do something about either of these two complaints.

Councilor Bilkie questioned why the LMHS does not have council representation like the Parks and Recreation Commission to which Law Director Guidetti advised because the LMHS is a volunteer organization not established by the Charter or the Codified Ordinances. Pursuant however to ordinance the organization is recognized and approved by Council. Mr. Bilkie also questioned at what point during a council meeting should the LMHS report be provided; during public comments with five minute limit or committee reports. The reason he asks Mr. Bilkie said is because he has questions of Mr. Cassmer and wonders when the appropriate time is to ask them.

Mayor Molnar advised Mr. Bilkie that a meeting is going to be held shortly with Mr. Cassmer which Mr. Bilkie is welcomed to attend.

INTRODUCTION, READINGS & ADOPTION OF LEGISLATION

ORD. NO. 123 – 2018

Ms. Tulley moved, Ms. Brandt seconded and motion carried unanimously on a voice vote to keep at first reading ORD. NO. 123 – 2018: AN ORDINANCE AMENDING SECTIONS 161.01 AND 161.05 OF

THE CODIFIED ORDINANCES OF THE CITY OF MACEDONIA RELATIVE TO

COMPENSATORY AND SICK LEAVE FOR CERTAIN EXEMPT EMPLOYEES

ORD. NO. 127 – 2018

AN ORDINANCE AMENDING CHAPTER 1321 OF THE CODIFIED ORDINANCES OF THE CITY

OF MACEDONIA REGARDING THE FEE SCHEDULE FOR THE CITY OF MACEDONIA

BUILDING DEPARTMENT was offered by Mr. Barker for its second reading by title only. A second not required.

ORD. NO. 1- 2019

AN ORDINANCE ESTABLISHING THE FUND “280–SAFETY SERVICES FUND” was offered by

Mr. Bilkie for its first reading by title only. A second not required.

ORD. NO. 2- 2019

AN ORDINANCE CONFIRMING THE FINAL APPOINTMENT BY THE MAYOR OF RONALD FERRELL TO THE POSITION OF FULL-TIME POLICE OFFICER was offered by Mr. Barker and

moved Council waive the requirement that it be read by title on three different days, instructing the Clerk to read it by title only for all three readings. Second by Mr. Barker carried unanimously on a voice vote.

Mr. Barker moved, Mr. Barker seconded, motion carried unanimously on a voice vote to adopt ORD. NO. 2-2019 and post according to law. ORD. NO. 2-2019 declared adopted.

ORD. NO. 3- 2019

AN ORDINANCE CONFIRMING THE FINAL APPOINTMENT BY THE MAYOR OF DAVID

JUSTUS TO THE POSITION OF PART-TIME FIREFIGHTER was offered by Mr. Bilkie and moved

Council waive the requirement that it be read by title on three different days, instructing the Clerk to read it by title only for all three readings. Second by Ms. Tulley carried unanimously on a voice vote.

Mr. Bilkie moved, Ms. Tulley seconded, motion carried unanimously on a voice vote to adopt ORD. NO. 3-2019 and post according to law. ORD. NO. 3-2019 declared adopted.

Regarding ORD. NOS. 2 & 3 -2019, Mayor Molnar explained that these appointments were originally made prior to changing the Charter regarding final appointments voters approved in November. There are a few more final appointments that fall under the perimeters of the Charter prior to the amendment. Thereafter, councilmatic action will not be required regarding final appointments.

MOTIONS / OTHER LEGISLATIVE ACTION Ms. Brandt moved, Mr. Barker seconded and motion carried unanimously on a voice vote authorizing the Mayor to accept on behalf of the City of Macedonia and the Longwood Manor Historical Society a donation from Macedonia Glass Company of glass for two windows on the second floor of the Manor House.

CORRESPONDENCE: None

MAYOR’S REPORT

~ Mayor reported on December 24, Christmas Eve one of Macedonia’s police officers while in his police cruisers on a call on I271 was struck by a drunk driver. While the police officer was injured hospitalization was not required. Driving drunk or driving while distracted can take away in a blink of an eye life and happiness. The consequence of driving under either situation is deeply troubling Mayor Molnar stated. Fortunately Macedonia’s officer survived the unthinkable and returned home to his family. The Christmas Eve incident was unsettling to the Mayor not only in the context of thinking about the officer and his family but how on any given day at any given moment life can dramatically change.

COMMITTEE REPORTS:

Parks & Recreation Commission Ms. Brandt announced the P&RC has not met yet this year as their originally scheduled meeting had to be canceled. The next scheduled meeting is February 6 at 6 p.m. Thereafter, the P&RC meets on the first Wednesday of the month unless otherwise noted. Ms. Brandt mentioned a vacancy exists on the P&RC and welcomed residents interested in the position be submit their resumes to her, the Mayor or the recreation director.

Finance Committee Mr.Bilkie announced a finance meeting has been scheduled for Thursday, January 31 at 7 p.m., for the purpose discussing capital expenditures. The meeting follows the JEDD meeting scheduled at 6:30 p.m.

DEPARTMENT REPORTS

Service Department Director Hnottavange reported service department employees are working an evening/overnight schedule in order to provide faster response time to winter weather events. Mr. Hnottavange reminded residents mailboxes damaged by the weight of snow thrown from the plow blade are not the City’s responsibility to repair. The City however is responsible if the plow blade physically hits the mailbox causing damage. The addition to the Recreation Center is progressing Mr. Hnottavange stated. Drywall, counters and fixtures have been installed, tile is being set and the painting is nearly complete. Estimated completion of the renovation/addition is the end of March.

Mayor Molnar mentioned regarding the leaf removal program that this season was unprecedented in that service crews were able to make six passes throughout the city. Each truck is equipment with GPS which helps the city confirm when and where each truck has or has not been the Mayor stated. Residents are known to sometimes complain that a truck never made it down their street. GPS proves otherwise. Next year the Mayor said he is proposing a different, perhaps more efficient method.

Ms. Tulley commended the results of this year’s leaf removal program.

Building Commissioner

Engineer Mr. Gigliotti had no report

Recreation Department Ms. Manley announced the Recreation Center is offering a promotion of $20 per month which allows the user participation in all group classes and the use of every facility in the building. Five-day free passes are also offered Ms. Manley added.

Councilor Tulley added the upgrade in equipment; fresh paint and noticeable maintenance has been a positive improvement in function and appearance of Recreation Center.

Finance Department Director Hall reported income tax revenue for 2018 was $10,388, 981.46 up from

$8,951,798.13 in 2017; an increase of $ 1, 437,183.33. The increase includes road income tax receipts of

$1,340,178.61. The difference in the increase minus road receipts then is $97,004.70. Ms. Hall mentioned the 2018 income tax refund form will be on the city’s website by the end of the month and pursuant to HB 312 an ordinance creating a credit card policy will be presented soon for councilmatic action.

Fire Department Chief Black reported total call volume for 2018 was 3,661 up from 3625 calls in

2017. Macedonia, Station #1 accounted for 1841 (1548 EMS & 299 fire) of the calls. Sagamore Hills, Station #2, had 1176 calls (1030 EMS & 146 fire) and Northfield Center, Station #3, 457 (96 EMS and 96 fire). Macedonia provided mutual aid 85 times and received mutual aid 65.

Police Department Chief Golden had no report.

Law Department Mr. Guidetti had no report.

Unfinished business None.

New business Mayor Molnar announced, with trepidation he said the retirement of Fire Chief Tim

Black who has served in the capacity as Macedonia fire chief for 24-years. February 18, 2019 is Chief Black’s effective date of retirement after 36 years of service to Macedonia. Heartfelt appreciation was extended to Chief Black for his commendable service to community as well as congratulations on his retirement. Chief Black’s last official meeting is February 14th at which time more well-wishes will be extended.

There being no further business before council, the meeting was adjourned unanimously on voice vote at 8:20 p.m.

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