Minutes 11/08/18

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Presiding Officer, Mayor Nicholas Molnar called the November 8 regular meeting to order at 7:33 p.m.

Present: Mayor Nicholas Molnar, Council President Jan Tulley and Council members Shane Barker, Kevin Bilkie, Jessica Brandt and Vini J. Ventura; Law Director Mark Guidetti and Council Clerk Josephine Arceci.

Absent:

PLEDGE OF ALLEGIANCE & INVOCATION led by City Chaplin Tom O’Brien, Nordonia Hills American Legion 801. Chaplain O’Brien reminded residents that American Legion and VFW are commemorating Veterans Day at Veterans Memorial Park on Sunday, November 11th at 10:30 a.m.

MINUTES Ms. Tulley moved, Mr. Ventura seconded and motion carried unanimously on a voice vote to approve to the minutes of the regular meeting of October 25, 2018.

PUBLIC COMMENTS None

INTRODUCTION, READINGS & ADOPTION OF LEGISLATION

RES. NO. 112-2018

A RESOLUTION AUTHORIZING THE FIRE DEPARTMENT CHIEF AND THE MAYOR TO

ADVERTISE FOR BIDS FOR A DIESEL EXHAUST VENTILATION SYSTEM FOR THE CITY OF MACEDONIA FIRE DEPARTMENT was offered by Mr. Barker and moved Council waive the

requirement that it be read by title on three different days, instructing the Clerk to read it by title only for all three readings. Second by Ms. Tulley carried unanimously on a voice vote.

Ms. Brandt moved, Mr. Ventura seconded, motion carried unanimously on a voice vote to adopt RES. NO. 112-2018 and post according to law. RES. NO. 112-2018 declared adopted.

Relative to RES. NO. 112-2018, Chief Black that the grant relative to this project is a 90/10 split which means the City is responsible or 10% of the cost or about $14,000.

ORD. NO. 113 -2018

AN ORDINANCE AMENDING ORDINANCE NO. 97-2017 RELATIVE TO THE ANNUAL

APPROPRIATIONS FOR ADDITIONAL EXPENDITURES OF THE CITY OF MACEDONIA FOR

THE PERIOD OF JANUARY 1, 2018 TO DECEMBER 31, 2018 was offered by Mr. Bilkie and moved

Council waive the requirement that it be read by title on three different days, instructing the Clerk to read it by title only for all three readings. Second by Mr. Ventura carried unanimously on a voice vote.

Mr. Bilkie moved, Ms. Brandt seconded, motion carried unanimously on a voice vote to adopt ORD. NO. 113-2018 and post according to law. ORD. NO. 113-2018 declared adopted.

ORD. NO. 114 -2018 (PLAN A)

AN ORDINANCE ADOPTING ANNUAL APPROPRIATIONS FOR CURRENT EXPENSES AND

OTHER EXPENDITURES OF THE CITY OF MACEDONIA FOR THE PERIOD COMMENCING

JANUARY 1, 2019 AND ENDING DECEMBER 31, 2019 was offered by Mr. Bilkie for its first reading by title only. A second not required.

ORD. NO. 115 -2018 (PLAN B)

AN ORDINANCE ADOPTING ANNUAL APPROPRIATIONS FOR CURRENT EXPENSES AND

OTHER EXPENDITURES OF THE CITY OF MACEDONIA FOR THE PERIOD COMMENCING

JANUARY 1, 2019 AND ENDING DECEMBER 31, 2019 was offered by Mr. Bilkie for its first reading by title only. A second not required.

ADDITION TO AGENDA

Mr. Ventura moved, Ms. Tulley seconded and motion carried unanimously on a voice vote to add to the

agenda ORD. NO. 116-2018: AN ORDINANCE AUTHORIZING A CONTRACT TO ALLOW FOR THE PURCHASE OF AN AERIAL PLATFROM TRUCK BY THE CITY OF MACEDONIA THROUGH THE STATE COOPERATIVE PUCHASING PROGRAM

Mr. Ventura moved, Ms. Tulley seconded and motion carried unanimously on a voice vote to suspend the 48-Rule relative to ORD.NO. 116-2018.

Mr. Ventura offered ORD.NO. 116-2018 and moved Council waive the requirement that ORD. NO.

1162018 is read by title on three different days, instructing the Clerk to read it by title only for all three readings. Second by Ms. Tulley carried unanimously on a voice vote.

Mr. Ventura moved, Ms. Tulley seconded and motion carried unanimously on a voice vote to adopt ORD. NO. 116-2018 and post according to law. ORD. NO. 116-2018 declared adopted.

Relative to ORD. NO. 116-2018, Mayor Molnar explained that for too many years Macedonia has needed to replace its aerial ladder fire truck given its 27-years old and now experiencing one mechanical issue after another. And in as much as Issue 20 passed Tuesday and in as much as part of the purpose of Issue 20 is providing funding for new aerial and in as much an opportunity presented itself saving Macedonia $68,000 towards the purchase the time was right to act immediately.

Captain Ripley, providing history stated about eight years ago the fire department actively started investigating replacing the aerial and for the last seven years has been writing grants towards that end knowing there were no other funds available. Issue 20 has changed that. Captain Ripley explained that since the department was prepared, knowing what it needs and wants he contacted Andy VanElzen of the Finley Fire Equipment Company to put Mr. VanElzen on notice that Macedonia is finally able to purchase an aerial. Mr. VanElzen advised Captain Ripley that coincidently a Pierce demo built is currently under construction for Finley, which if compared to having to order a new aerial would be a savings of $68,000. In addition Macedonia will have the truck by April or May instead of having to wait an entire year for a new order.

Council President Tulley thanked the residents for supporting Issue 20 and thanked Captain Ripley for acting quickly upon a savings for the City.

Councilor Bilkie interjected he supported tonight’s measure because although not always comfortable suspending the three-reading rule, particularly regarding large ticket items in this case the voters spoke, the levy was approved and Macedonia realizes a $68,000 savings.

MOTIONS AND/OR OTHER LEGISLATIVE ACTION

CORRESPONDENCE

~Email from Mayor Don Kuchta congratulating Mayor and Council on the passage of Issue 20.

~Letter of appreciation from Frank Bauck, Chief Operation Officer, Ohio State Waterproofing, Highland Road and resident of Chagrin Falls, Ohio to Sgt Christian Costello regarding Patrolman Matejka for what Mr. Bauck described as Ptl Matejka’s “true professionalism…genuine kindness and compassion towards Mr. Bauck during a vehicle accident for which Mr. Bauck was involved in on I271.

MAYOR’S REPORT

~ The Mayor announced Mayor’s Court revenue for October was $45,091.84.

~The Mayor thanked residents for supporting Issue 20. The road to this accomplishment has not been easy he added because of misinformation disseminated by a few naysayers. The Mayor thanked the residents who volunteered their time towards the success of the levy as well as employees who took personal time to spread the word and/or stand at the polls the day of the election. The Mayor highly commended the Citizens for a Strong Macedonia PAC with special recognition to spokesperson Melissa Granke.

~The Mayor announced in addition to the fire aerial ladder ordered this evening, Council will begin reviewing other potential capital items after preparing the 2019 operating budget.

~The Mayor announced prepping one of the ball fields for lighting made possible by NOPEC grant will begin soon. The small, remaining cost of installing the lights is being funded through park revenue generated by the Wind Mill Golf Center. The Mayor dubbed the field as the premier field at Longwood because of the lighting and laser grading.

~The Mayor announced he continues to work towards economic development.

~The Mayor announced this year’s Holiday Tree Lighting Ceremony on Sunday, December 2 between the hours to 5-7 p.m., is being held at the City Center because Veterans Memorial Park remains under construction.

COMMITTEE REPORTS:

Parks & Recreation Commission Councilor Brandt reported the P&RC met with the Longwood Manor

Historical Society to understand their plan and vision of the Manor House. During the last meeting the

P&RC also discussed future plans for the park, Recreation Center programming, the improvements at Recreation Center and status relative to each of the areas. Ms. Brandt mentioned a good portion of the work performed at the Recreation Center during the week the facility was shut-down for maintenance and repairs was performed by employees.

Northfield Macedonia Cemetery Board Council President Tulley announced the Board will meet Monday, November 19 in the Chapel on the grounds of the cemetery. The public is always welcomed.

There is a portion of the meeting that is also set aside for public comments. The upkeep of the cemetery Ms. Tulley reminded residents are funded through an assessment paid by Macedonia, the townships of Northfield Center and Sagamore Hills and the village of Northfield.

DEPARTMENT REPORTS:

Service Department Director Hnottavange reported to date the leaf collection program is moving along smoothly. Two rounds have been completed south of SR82. The second round north of SR82 is underway. Mr. Hnottavange asked residents to rake as often as possible because this year foliage drop has been later and different than normal. Subject to the weather the final round of collection is November 26th. Thereafter residents must bag their leaves and place them in their weekly trash collection. Mr. Hnottavange announced senior applications for gutter cleaning and snow removal have been mailed to qualifying residents. He asked that the applications be returned promptly so as not to miss out in being included in the program. Mr. Hnottavange announced that in remembrance of the 100-year anniversary of WWI an Armistice Day aka Veterans Day celebration and unveiling of the WWI monument is being held Sunday, November 11 at Veterans Memorial Park. The short ceremony will begin promptly at 10:40 am and conclude at 11:15 am.

Building Commissioner

Engineer Mr. Gigliotti announced all thirty-three roads in this year’s road program are now completed. A few roads however still require markings. Spot patching will begin shortly.

Mayor Molnar proudly added only the large metropolitan areas of Akron and Cleveland are capable of repairing as many roads at one time as Macedonia has accomplished all thanks to Issue 3. This year there were thirty-three roads and last year nine. That is quite an accomplishment thanks first and foremost to the voters. Regarding spot patching Mayor Molnar mentioned specific attention is being given to each end of Highland Road, to the east in vicinity of the Gardens of Highland and to the west because of a big dip near Speedway.

Recreation Department Director Manley reported much was accomplished during the week the Rec Center was closed. Not only did the annual maintenance and servicing projects get completed but some improvements were made as well. The first floor received a fresh coat of paint in part for preparation of rebranding. The weight room expansion will be completed by next week after months of waiting. Ms.

Manley reported too that 125 potential members received a free 5 day trial package in the hope Ms. Manley added that all 125 sign up for memberships. Ms. Manley announced there will be hot chocolate and goodies at the Holiday Tree Lighting in addition to a visit from Santa for the North Pole.

Finance Department Director Hall reported the Plan “A” budget is being prepared for November 29 finance meeting and special meeting that will follow. Ms. Hall reported income tax revenue for October was $1,036, 523.51, an increase of 18.7% or $163,322.80 from last year. The increase is most likely due to net profit returns or extensions Ms. Hall added. Year to date total income tax revenue is $8,735,565.72 compared to last year of $7,536,834.88 an increase of 15.9%. Ms. Hall attributes the increase to a full year of revenue and additional jobs. Ms. Hall mentioned she has started creating the 2018 income tax refund application.

Councilor Bilkie asked Ms. Hall how much has Macedonia been affected by Ohio Gateway (state agency collecting Macedonia tax on behalf of corporations) to which Ms. Hall answered it is difficult to say at this time. Ms. Hall had anticipated Macedonia receiving about $123,000. Ohio Gateway first informed Ms. Hall distribution would be twice a year in May and in November. Instead however, small refunds are trickling in monthly the largest amount for which was $46,000. Ms. Hall added she has the list of companies who have chosen to file with Ohio Gateway.

Fire Department Captain Ripley in Chief Black’s absence thanked the residents for passing Issue 20 and the Mayor and Council for acting upon the fire aerial ladder this evening. Captain Ripley announced the Santa Delivery program is December 10, 11, 12 & 13. The last day is in Northfield Center.

Police Department Chief Golden had no report.

Law Department Law Director Guidetti had no report.

Unfinished business None

New business Councilor Ventura thanked residents for approving Issue 20 and the employees who volunteered their time towards this end. Mr. Ventura added that the passage of Issue 20 now ensures that Macedonia will continue to set the bar for Nordonia Hills.

Council President Tulley also thanked the residents, adding, interestedly across the board, including absentee ballots more people voted than in previous years. The rain and wind was not a deterrent she added.

Councilor Brandt expressed special thanks to Diana Augustine, Mayor Molnar’s executive assistant who was crucial in getting levy information disseminated and to IT Director Patrick Wasik for getting levy information on the city’s website and on social media and keeping up with it daily. Regarding Issues 16, 17, 18 & 19, Ms. Brandt also thanked voters for passing three of the four Charter amendments proposed by the Charter Review Commission.

There being no further business Council adjourned it regular business unanimously on a voice vote at 8:14 p.m.

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